Privacy Policy

Privacy Policy

Privacy Policy and Cookies

Last updated: 2025

Olymp Group Ltd (“Olymp Group”, “we”, “our”, or “us”) is committed to protecting your privacy and ensuring your personal information is handled securely, transparently, and in accordance with UK Data Protection legislation, including the UK GDPR and the Data Protection Act 2018.

This policy explains how we collect, use, store, and protect your data, as well as how cookies are used on our website. By using our website or submitting your details, you consent to the practices described below.

1. Who We Are

Olymp Group Ltd
Unit 1, 10 Beechen Grove,
Watford, WD17 2AD, United Kingdom
Email: info@olympgroup.co.uk
Website: www.olympgroup.co.uk

2. What Information We Collect

We collect both anonymous and personal data, depending on your interaction with us:

a. Anonymous (Non-Personal) Data
Collected automatically through cookies and analytics tools to improve our website and user experience. This may include:

Pages visited and time spent on each page
Type of browser, device, and operating system
IP address (anonymised where possible)
General location (country/city level only)

b. Personal Data
Collected when you:

Complete a contact form or register for updates
Submit an application or enquiry about studying abroad
Contact us via email, phone, or social media

This may include:

Name, address, and contact details
Date of birth and nationality
Education history and academic interests
Passport or ID details (for verification where applicable)

We only collect what is necessary to provide the service or respond to your request.

3. How We Use Your Information

We use the information we collect to:

Respond to your enquiries and provide requested services
Process student applications and liaise with universities or partners on your behalf
Improve website performance and user experience
Communicate updates, events, or new opportunities related to education and training (where you have given consent)
Comply with legal obligations and maintain records for compliance and safeguarding purposes

We will never sell or trade your information to third parties.

3A. Legal Basis for Processing Personal Data

In accordance with Article 6 of the UK GDPR, Olymp Group Ltd processes personal data only where a lawful basis applies.
Depending on the activity, we rely on one or more of the following legal bases:

Consent – where you have given clear permission for us to process your personal information for a specific purpose (for example, receiving marketing communications or updates).
Contractual Necessity – where processing is necessary to perform a contract with you or to take steps at your request before entering into a contract (for example, handling an application or enquiry).
Legal Obligation – where we must process your information to comply with the law (for example, record-keeping, financial, or immigration requirements).
Legitimate Interests – where processing is necessary for our legitimate business interests, provided these interests are not overridden by your rights and freedoms (for example, improving our services, maintaining security, and ensuring efficient operation of our website).

We always balance our legitimate interests against your privacy rights and will only process data on this basis where it is fair and proportionate.

4. Communications and Marketing

By submitting your contact details, you agree that Olymp Group may contact you about:

Courses, scholarships, and admissions opportunities
Student support and community events
Newsletters and service updates

You can withdraw consent at any time by emailing info@olympgroup.co.uk or using the unsubscribe option in any communication.

5. Data Retention

We retain personal data only as long as necessary to fulfil the purpose it was collected for — typically:

For enquiries and applications: up to six years after your last interaction with us
For marketing (with consent): until you unsubscribe
For compliance or legal purposes: as required by law

You may request deletion of your personal data at any time (see Section 8).

6. Sharing Your Information

We may share limited information with:

Partner universities, colleges, or awarding bodies (for legitimate educational purposes)
Government or immigration authorities (for visa or compliance checks)
Our trusted technology and service providers (website hosting, analytics, secure storage)

All partners are bound by data processing agreements to protect your privacy and comply with GDPR.

7. Security and Data Protection

We take your privacy seriously and employ:

Secure data encryption and access controls
Staff training on data handling and confidentiality
Regular system monitoring and security reviews

Your data is stored on secure servers located in the UK or with trusted providers offering equivalent data protection standards.

8. Your Rights

Under UK GDPR, you have the right to:

Access your personal data
Request correction or deletion of inaccurate or outdated data
Withdraw consent for marketing or data processing
Request transfer of your data (data portability)
Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been misused

To exercise your rights, contact us at info@olympgroup.co.uk or write to:
Olymp Group Ltd, Unit 1, 10 Beechen Grove, Watford, WD17 2AD, UK

9. Cookies Policy

a. What Are Cookies?
Cookies are small text files stored on your computer or device when you visit a website. They help websites function efficiently, remember preferences, and analyse how visitors use the site.

b. How We Use Cookies
Olymp Group uses cookies to:

Improve your browsing experience and remember your preferences
Track website usage (via Google Analytics) to improve design and content
Personalise content and advertising (where consented)

c. Types of Cookies We Use

Strictly Necessary Cookies – essential for website operation (cannot be disabled)
Performance Cookies – help us understand site usage and improve content
Functional Cookies – remember user preferences and choices
Targeting Cookies – used by advertising or social media partners (with your consent)

d. Managing Cookies
You can manage or delete cookies through your browser settings.
For more information, visit www.allaboutcookies.org.
You can opt out of Google Analytics tracking by visiting:
https://tools.google.com/dlpage/gaoptout

10. Updates to This Policy

Olymp Group may update this policy from time to time to reflect legal or operational changes. The latest version will always be available at www.olympgroup.co.uk with the updated date clearly shown.

By using our website, you consent to the terms of this Privacy Policy and the use of cookies as described above.

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